Privacy Policy

Hair Systems Oxford
Last updated: [13th February 2026]

1. Who We Are

Hair Systems Oxford is a sole trader business providing non-surgical hair replacement services in Oxford, United Kingdom.

The data controller responsible for your personal data is:

Alexander Carter
Trading as Hair Systems Oxford
1 South Parade, Summertown, Oxford, OX2 7JL
Email: alexacutabove583@gmail.com

We are committed to protecting your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. What Personal Data We Collect

We may collect and process the following types of personal data:

Information You Provide Directly

• Name

• Email address

• Telephone number

• Information submitted through contact or enquiry forms

• Consultation information

• Before and after photographs (with your consent)

Information Collected Automatically

When you visit our website, we may automatically collect:

• IP address

• Browser type and version

• Device type

• Pages visited

• Time spent on pages

• Referral source

This data is collected via Google Analytics.

3. How We Use Your Personal Data

We use your personal data to:

• Respond to enquiries

• Arrange consultations

• Provide hair replacement services

• Maintain client records

• Improve our website performance

• Comply with legal obligations

We only process your data where we have a lawful basis to do so under UK GDPR.

4. Lawful Basis for Processing

We process personal data under the following lawful bases:

• Consent – when you submit a contact form or agree to marketing communications

• Contract – when processing is necessary to provide services

• Legitimate interests – for website analytics and service improvement

• Legal obligation – where we are required to retain records

5. Google Analytics

We use Google Analytics to analyse website traffic and user behaviour.

Google Analytics collects anonymised usage data including IP addresses and browsing activity. This helps us understand how visitors use our website and improve user experience.

Google Analytics cookies are only activated after you provide consent via our cookie banner.

You can withdraw consent at any time through the cookie settings on our website.

6. Marketing Communications

If you choose to receive marketing communications, we will only send these with your consent.

You can withdraw your consent at any time by contacting us at [Your Email Address].

We do not sell or share your personal data for third-party marketing purposes.

7. How We Store and Protect Your Data

We take appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, misuse or disclosure.

Personal data is stored securely and only retained for as long as necessary to:

• Provide services

• Meet legal or accounting obligations

• Resolve disputes

Consultation records may be retained for up to 7 years where required for legal purposes.

8. Sharing Your Data

We do not sell your personal data.

We may share data with trusted third-party service providers where necessary, including:

• Website hosting provider (Hostinger)

• Google Analytics

• Email providers

These providers process data in accordance with data protection laws.

9. Your Data Protection Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you

• Request correction of inaccurate data

• Request erasure of your data

• Restrict processing

• Object to processing

• Request data portability

• Withdraw consent at any time

To exercise any of these rights, please contact:

alexacutabove583@gmail.com

We will respond within one month.

10. Cookies

Our website uses cookies to improve functionality and analyse traffic.

Non-essential cookies (including analytics cookies) are only activated after you provide consent.

You can manage or withdraw your cookie preferences at any time using the cookie settings tool on our website.

For more information, please see our Cookie Policy.

12. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on this page with the updated revision date.